Billing, Withdrawal, and Refund Policy

Registration and course fee information

Registration and course fees and schedules are determined by the Summer Session office. See the Summer Session website for information about billing dates, amounts and refund policies.

Non-UCSD students pay an additional nonrefundable application fee to Summer Session. See the Summer Session website for more information.

Per the University of California San Diego, all students are charged campus based fees (University Center, Recreation Facility, ICA Student Activity fee) as part of your registration/course fees. Read more about Summer Session fees.

Important billing dates

Visiting students (from other UCs or universities) will be assessed a summer application fee. Consult the Summer Session website for fee information.

Financial cost of withdrawing from a Global Seminar

Global Seminar students are entering into a legally binding contract and will owe the full program fee of several thousands of dollars if they drop after the deadline. Do not apply for a Global Seminar unless you absolutely intend to participate. This is a major financial commitment, and you are responsible for paying thousands of dollars of fees, not just the initial $250 fee if you drop after the deadline. Before you apply, you MUST carefully read and understand the policies listed below and in the application. You must accept personal responsibility for following them. Failure to read or understand the policies does not relieve you of this financial obligation.

Student withdrawal pre-departure

If you decide to withdraw from a Global Seminar program after you have signed the Participant Contract but prior to the beginning of a Global Seminar program, you must complete the Global Seminar Student Withdrawal Form (pdf). The form is also available in the Documents Library on TritonsAbroad. You must provide a statement of your reason(s) and any supplemental documentation supporting your reason(s) for dropping from the program. Email the form to globalseminar@ucsd.edu. Dropping after the deadline will incur substantial costs, as outlined in the fee schedule below.

If you fail to officially drop the program (because you did not submit the required Global Seminar Student Withdrawal Form), you will be charged all program and course fees. Many of our programs have waiting lists, and by failing to drop, you may be denying someone else the opportunity to study abroad. There are no refunds for non-attendance.

Student withdrawal post-departure

To withdraw from a program while it is in progress, you must fill out a UCSD Undergraduate Request for Withdrawal form.

Forms must be submitted to the Study Abroad Office at globalseminar@ucsd.edu. There are no refunds for withdrawals once a program has begun.

The Study Abroad Office reserves the right to drop students from the program if they have not paid fees in full by the deadlines.

If payments are not made according to the deadlines, enrollment in the program and courses may be canceled, all fees may be assessed, and space in the program may be given to a student on the waitlist. A refund will not be issued.

Cancellation of a Program by Study Abroad UC San Diego

Study Abroad UC San Diego may cancel a program due to low enrollment, for safety concerns, or other reasons that make continuation of a program in the planned location difficult. If a program is canceled, we will contact enrolled students. You will have the option of transferring to another open Global Seminar program.

If Study Abroad UC San Diego cancels a program (and you choose not to participate in an alternate offering), you will not be billed for the program or charged a cancellation fee, and you will be refunded the $250 deposit paid with your application.

Because UC San Diego cannot refund airfare (which you must purchase separately), we highly recommend you purchase trip cancellation insurance. Most travel agents offer trip cancellation insurance. Contact your agent directly for details and see the Student Resources page for some examples.

Refund Schedule for Student Withdrawal

March 1 (on or before):
There are no additional charges for withdrawing, but the $250 deposit remains non-refundable.

March 2 – March 31:
The $500 administrative fee and the program fee are non-refundable. (The program fee is typically $4,000 - $8,000, but varies by program. Specific program fees are listed here.) Both fees will appear on your Summer Session billing statement along with a credit for the $250 deposit that you paid with your application.

A full program may have a waiting list through the beginning of April. You may be able to receive a refund of recoverable costs from the program fee If a waitlisted student of the same gender takes your place, pursuant to agreement with our local study abroad partner. However, the $500 administrative fee is non-refundable. The administrative fee will appear on your Summer Session billing statement along with a credit for the $250 deposit that you paid with your application.

April 1 (and after):
The $500 administrative fee and the program fee are non-refundable. (The program fee is typically $4,000 - $8,000, but varies by program. Specific program fees are listed here.) Both fees will appear on your Summer Session billing statement along with a credit for the $250 deposit that you paid with your application.

Administrative and program fee schedule:

Refund disbursement

UC San Diego students expecting a refund need to sign up for direct deposit service. If you have any questions regarding this service, contact Student Financial Solutions.

Non-UC San Diego students are eligible to receive refunds through standard mail. Checks are mailed to the student’s current mailing address. If they do not have a current address, then the check is sent to their permanent address.